Annual Report 2014/15

Hong Kong Cyberport Management Company Limited

Annual Report 2014/15

Corporate Governance Report

企業管治報告

Page 74

Meeting Procedures

The Board and Committees convene meetings on a regular

basis. Special meetings will be held as and when necessary.

Management circulates papers prior to the respective meetings

to provide members adequate information in a timely manner

to facilitate their deliberation of the issues and decision-

making. The respective Board/Committee Secretaries record

the major points of discussion, recommendations, decisions

and action items arising from the meetings. Outstanding

matters are followed up by the relevant departments, and

progress updates are reported at subsequent Board/

Committee meetings.

Management and Staff

Management and staff, led by the Company’s CEO, are

responsible for managing the Company’s day-to-day

operations and implementing the strategies and directions

determined by the Board. The performance of Management is

reviewed with reference to the KPIs and objectives approved by

the Board. The annual emoluments of the Company’s five

highest paid employees by band are disclosed under note 8 to

the financial statements on page 110.

Guidance on the ethical behaviour of the Company has been well

defined in the Company’s Employee Code of Conduct and

Business Ethics (the “Code”). From time to time, the Code will

be reviewed and fine-tuned, covering such issues as prevention

of bribery, conflict of interest, acceptance of gifts and

advantages, handling of confidential information and

preservation of secrecy, intellectual property, and outside

business or employment. ICAC is invited to give briefings on

prevention of bribery and conflict of interest to the employees of

the Company on a regular basis. Staff members are also

reminded of the need for compliance with the Code from time to

time.

Internal Control and Risk Management

The Company aims to maintain a high standard of corporate

governance and enhance transparency and accountability. The

external and internal audit systems are instrumental in this

mission.

External Audit

KPMG was re-appointed as the Company’s external auditor to

conduct the audit of its financial statements.

The main purpose of the external audit is to provide

independent assurance to the Board and shareholders that the

annual financial statements of the Company are fairly stated.

The external auditor plays an important independent role in

expressing an opinion on the financial statements based on

their audit, and meets with the Audit Committee to discuss the

nature and scope of the audit prior to the commencement of

the work if necessary and to report on findings. The external

auditor also reports internal control recommendations identified

as part of the audit together with management responses, if

any.

會議程序

董事局及各個委員會均定期舉行會議，並於有

需要時召開特別會議。在會議舉行前，管理層

將會議文件送呈有關成員，向他們提供充份資

料，以助他們審慎研究有關事項及作出決策。

相關董事局╱委員會秘書負責記錄會議之討論

重點、議決及跟進事宜。相關部門需負責跟進

處理，並於往後的董事局╱委員會會議上匯報

進度。

管理層及員工

本公司管理層及員工在行政總裁領導下，負責

管理本公司的日常運作，以及執行由董事局制

定的策略及發展方向。本公司參考經董事局批

准之主要表現指標及目標檢討管理層表現。本

公司

名最高薪員工的每年薪酬等級，已於本

報告第

110

頁的財務報表附註

中披露。

本公司之職業操守指引，已於本公司的《僱員

紀律守則及道德操守》（《守則》）內詳細列明。

《守則》內容涵蓋防止賄賂、利益衝突、接受餽

贈及利益、處理機密資料及保密、知識產權以

及職外業務或僱用多個範疇，而本公司將定期

檢討《守則》內容並作出相應調整。此外，本公

司並定期邀請廉政公署派員向員工講解有關防

止賄賂及利益衝突等問題，並不時提醒員工務

必遵守《守則》的規定。

內部監控及風險管理

本公司恪守企業管治最高水平，致力提高機構

的透明度及問責性，而外部審計和內部審計系

統正可落實這宗旨。

外部審計

畢馬威會計師事務所再獲委任為本公司之外聘

核數師，負責審核本公司之財務報表。

實行外部審計的主要目的是向董事局及股東作

出獨立的保證，確保本公司之年度財務報表獲

公平地列報。外聘核數師擔當重要的獨立角

色，根據其審計結果對財務報表發表意見，並

且在展開審計工作前會按需要與審計委員會舉

行會議，討論審計性質及範圍，並就審計結果

作出匯報。外聘核數師也會向審計委員會提出

於審計過程中發現的內部監控建議，及匯報管

理層所作出之回應（如有）。