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香港數碼港管理有限公司
年報
2014/15
63
Corporate Governance Report
企業管治報告
Page 63
Meeting minutes are sent to Board Members for comment and
record within a reasonable time. Matters to be decided at
Board meetings are decided by a majority of votes from the
Board Members allowed to vote, although the usual practice is
that decisions reflect the consensus of the Board. The process
of the Board is reviewed from time to time to keep abreast of
regulatory changes and best corporate governance practices.
The Company Secretary is responsible for ensuring that the
correct Board procedures are followed and advises the Board
on all corporate governance matters. All Board Members have
access to the advice and services of the Company Secretary.
During the reporting period, the Company Secretary undertook
over 15 hours of professional training to update her skills and
knowledge.
Board Meetings
During the year under review, four Board meetings were held
with an average attendance rate of 79%. Attendance records of
individual Board Members are set out on page 73.
A total of 30 Board papers and 16 sets of written resolutions
were considered or resolved.
Key matters considered/resolved:
• Cyberport Three-Year Strategic Plan 2014/15–2016/17
— Progress Update
• Annual Budget and Business Plan
• Annual Report and Audited Financial Statements
• Management accounts and reports
• Staff remuneration, pay structure and corporate
performance assessment
• Annual pay review
• Performance assessment and bonus for Management
• Corporate goals and performance measures
• Memberships of Board Committees
• Internal Control and Risk and Business Continuity
Management
• Annual Review of Corporate Governance Functions
• Transactions, arrangements and contracts of significance
Apart from Board meetings, the Chairman had sessions with
Board Members without the presence of Management to
discuss human resources matters.
董事局會議記錄會在合理時間內送予所有董事
局成員，以讓他們提出意見及保存。董事局會
議表決事宜均由獲准投票的董事局成員以過半
數作出議決，惟慣常情況是董事局根據共識作
出決定。董事局會不時檢討運作模式，與時並
進，以配合規管轉變及最佳企業管治實務。
公司秘書負責確保遵循正確之董事局程序，並
就一切企業管治事宜向董事局提供意見。全體
董事局成員均可獲得公司秘書提供意見及服
務。於報告期內，公司秘書接受逾
15
小時專業
培訓，以吸收最新之技能及知識。
董事局會議
董事局於回顧年度共舉行了
4
次會議，平均出
席率為
79%
。各成員的出席記錄已刊載於第
73
頁。
董事局會議共審議
30
份董事局文件及
16
份書
面決議案。
經董事局審議的主要事項：
•
數碼港三年策略計劃
2014/15–2016/17
—
最新進展
•
年度財務預算和業務計劃
•
年報及經審核財務報表
•
管理賬目及報告
•
員工薪酬、薪酬結構及公司表現評估
•
年度薪酬檢討
•
管理層的表現評核及花紅獎金
•
企業目標及表現衡量方法
•
董事委員會成員名單
•
內部監控以及風險與業務持續管理
•
年度檢討企業管治職能
•
重大交易、安排及合約
除董事局會議之外，主席亦曾與董事局成員在
管理層不列席的會議中商討人力資源事宜。