Annual Report 2014/15

Hong Kong Cyberport Management Company Limited

Annual Report 2014/15

Corporate Governance Report

企業管治報告

Page 62

Chairman and Chief Executive Officer

The posts of Chairman and CEO are distinct and separate. The

non-executive Chairman is responsible for managing and

leading the Board in setting the Company’s overall directions,

strategies and policies, as well as monitoring the performance

of the CEO. Apart from making sure that adequate information

about the Company’s business is provided to the Board on a

timely basis, the Chairman provides leadership for the Board,

and ensures views on all principal and appropriate issues are

exchanged in a timely manner, by encouraging all Board

Members to make a full and effective contribution to the

discussion. Under the Chairman’s guidance, all decisions have

reflected the consensus of the Board. The CEO is appointed by

the Board as a remunerated full-time employee of the

Company, and is responsible to the Board for managing the

business of the Company. The roles and responsibilities of the

Chairman of the Board and the CEO are separate, enhancing

independence and accountability.

Board Processes

The Board meets in person regularly, and all Board Members

have full and timely access to relevant information and may

take independent professional advice at the Company’s

expense, if necessary, in accordance with the approved

procedures.

The schedule of Board and Committee meetings for the

following year is usually fixed by the Company Secretary and

agreed by the Chairman, before being communicated to other

Board Members in the third quarter of each year.

The draft agenda for regular Board meetings is prepared by the

Company Secretary and approved by the Chairman of the

Board. The agenda together with board papers are sent to all

Board Members at least five days before the intended date of

the Board meeting.

At regular Board meetings, Management reports to the Board

on business, including the Company operations, and related

business, progress of projects, financial performance, legal

issues, corporate governance, risk management, human

resources, sustainability, corporate responsibility and outlook.

Together with the discussions at Board meetings, this ensures

that Board Members have a general understanding of the

Company’s business and sufficient information to make

informed decisions for the benefit of the Company.

主席及行政總裁

主席和行政總裁的職位各不相同並且相互獨

立。非執行主席負責管理及領導董事局，為本

公司制訂整體方向、策略及政策，以及監察行

政總裁的表現。主席除了確保董事局適時獲得

有關公司業務的足夠資料外，亦負責領導董事

局，並鼓勵所有董事局成員對董事局會議上的

討論作出全面而有效的貢獻，確保他們就所有

重要及合適的事宜適時交換意見。在主席的領

導下，董事局所有決定均根據董事局的共識而

作出。行政總裁由董事局委任，並為受薪全職

人員，負責管理本公司的日常營運，並須對董

事局負責。主席及行政總裁各司其職，以增強

獨立性及問責性。

董事局議事程序

董事局定期召開會議，而董事局所有成員均獲

完整及適時的相關資料。如有需要，董事局成

員可按照已核准的程序，獲取獨立專業人士之

意見，費用由公司支付。

下一年度的董事局及委員會會議之會期一般由

公司秘書於每年第三季擬定，並經主席同意後

通報董事局其他成員。

董事局之定期會議的議程草議由公司秘書編

制，並經董事局主席核准。相關議程和董事局

文件須至少在董事局會議擬定日期前至少

天

呈交予所有董事局成員。

在董事局定期會議上，管理層向董事局匯報公

司的業務情況，包括本公司的營運和相關業

務、項目進展、財務表現、法律事宜、企業管

治、風險管理、人力資源、可持續發展、企業

責任和前景展望。連同董事局會議的討論，可

確保董事局成員能概括了解公司的業務狀況，

並獲取充分資料，以作出符合公司利益的決策。